Choosing effective applications during coronavirus is essential if you need to manage your home office. With the state of alarm and the mandatory confinement of the population, teleworking is imposed on many. Many workers who are forced to take this measure do not have the habit or experience to do so, so they may also ignore the most effective tools for maintaining the same productivity in the office.
Technology today offers a wide range of possibilities to do remote work in the most efficient way. However, very few companies have a planned system that allows them to implement this mode efficiently with the urgency required right now.
With the health crisis there was no choice but to improvise. And although this time the implementation of teleworking does not function as a pilot test, it brings up the issue of remote working to raise it in the future.
It is clear that this crisis has shaken the foundations of the economic and social model. When things return to normal, it will be necessary to find new ways of doing and being in the world. Using effective applications during the coronavirus will only prove that teleworking is a viable method for businesses that also improves productivity and reconciliation.
Teleworking an option against the coronavirus
Thanks to technological innovation, teleworking is a viable form of work organization for a significant part of companies. In such a changing environment, between information technology and the adaptability of workers, remote working stands out for the organizational flexibility it allows to develop.
When the outbreak of covid-19 was declared a pandemic, the government and institutions asked companies that could do so to implement telework. However, this highlighted two important issues. On the one hand, few companies have so far opted for remote work.
In fact, according to Eurostat in 2018 only 4.3% of workers in were able to work from home . A figure below that of other European countries. The average is 5.2%, while countries like Finland and Luxembourg have 13.3% and 11% respectively.
It is true that not all sectors are suitable for teleworking. Only those whose performance is achieved through technology. Therefore, sectors such as industry or manufacturing are less likely to implement these measures.
Another big problem is that many companies do not have the infrastructure or technology needed to implement telework. They are also unwilling to make the investment required to implement it.
On the other hand, the lack of a corporate culture focused on goals and responsibilities, rather than on place and control, is evident. But if there is a challenge for teleworking, it is productivity. And this is where technology also plays an important role. Using applications during coronavirus to work from home may be the solution to improve performance.
Advantages of teleworking
Teleworking is a very flexible model. Implementation in companies has many advantages. Not just on a business or professional level. It also brings a number of benefits to society as a whole.
- It is possible to minimize the consequences of meteorological phenomena. It also helps in case of health criseslike the current one, avoiding large-scale infections.
- They favor the reconciliation of family and work life.
- Businesses reduceinfrastructure costs and absenteeism.
- They improveworker productivity and help develop new skills.
- It allows the integration of the most vulnerable groupsexcluded from the labor market. For example, that of people with disabilities.
- It allows you to attract talentand bring innovation.
- Generate large travel savings and reduce traffic pollution.
The 5 effective applications in the time of the coronavirus
There are many applications that can be used in the days of the coronavirus that can make teleworking easier for you. Here you will find 5 essentials to improve your productivity and enable good communication with the company and other colleagues.
Evernote is one of the best applications in the days of the coronavirus that you can download. Its large number of features will allow you to organize all your work and improve your performance. Evernote is not a simple application for saving notes, links or documents. Its possibilities go far beyond, although few know how to make the most of it to its potential.
However, there are ingenious ways to get the best out of the app. Some shapes are very simple but ingenious and allow a step forward with this application. Evernote is preferred by many, although there are many other similar applications.
The reason is that it allows you to access your documents and notes from multiple platforms because it relies on cloud storage . In addition, it constantly implements new features. For example, the ability to add freehand notes or edit documents scanned through OCR.
2.- G Suite
Google’s G Suite platform is a suite of indispensable applications during the coronavirus. Its great advantage is that you only need to have a Gmail email account to access all of its features:
- Google Drive. It is especially useful for archiving and sharing documents with other colleagues.
- Google Docs. Thanks to its word processor or spreadsheet programs etc. documents can be edited collaboratively and changes are displayed in real time.
- This is another of the most useful features during this crisis. You can chat to maintain constant communication. Likewise, video conferencing meetings are another of your best options for avoiding contagion.
Without a doubt, this suite is one of the best options for collaborative teleworking. It is also free. Although it has a payment method with more advanced services. However, during the coronavirus outbreak, Google is expanding some tools for free.
According to an animated explainer video agency Another great tool for improving communication between colleagues is Slack . This software allows you to create different chat rooms to simplify team or department work. Thanks to these chats, immediate sharing of relevant information will not generate any difficulties.
Slack was originally created to reduce email usage . Checking e-mail is one of the activities that most interfere with productivity during the working day. In fact, it is believed that on average a person checks their mail about 77 times a day. A viable alternative is to use instant messaging applications that enable real-time communication.
Slack is a more complex tool than any other messaging tool. It has more sophisticated features and allows you to exchange all types of files. Even those that are stored in the cloud as it allows integration with DropBox or Skype.
Trello is a very useful telecommuting application that works as a public bulletin board that all members of a company can access. Includes lists with information cards that can be tagged by color. In this way, information can be organized to facilitate access to different departments and workers.
Thanks to these options, managing your work projects is much easier. All participants can access all information and see how the work is organized even if the information is not specifically addressed to them. Furthermore, it also allows:
- To manage work routines, prioritize activities and generate alerts.
- The ability to create tables to better visualize the work.
- It also incorporates a work system by means of tabs where you can organize your projects and workspace.
- The creation of editorial calendars for blogs.
- The creation of cards that allow you to quickly see the lists created on your cards.
Of all the most effective productivity apps during the coronavirus, Toggl stands out in many ways. This application is specially designed to check the work schedule and the time devoted to each of the activities carried out during the day.
It practically works like a stopwatch. When a new activity starts, hit play and hit stop when completed. Therefore, in the dashboard section you can see the time you have invested in each activity or project.
Likewise, it is very interesting for small businesses. Toggl lets you know which team member worked on each project. Its free version has enough features and allows up to 5 members. With the Pro version you can access more advanced options. For example, it offers the ability to generate reports on each customer or project and synchronize them with G Suite.
Teleworking is on the horizon as a fully viable option for many companies. Not just in times of crisis like the coronavirus. But it is also another way of understanding working life and improving the well-being of companies and their workers.